NAMASTE MEETINGS — MEETING ROOM TEST SCORECARD
Version: 5 November 2026
For video bars and interactive flat panels in office meeting rooms.
Record actual observations. This is a planning checklist, not a product rating,
certification, installation design or proof that a room will suit a model.

BEFORE THE DEMO
Project city / site:
Room dimensions and units (feet or metres):
Number of people / room count:
Distance from the display to the farthest seat:
Existing display / mounting / laptop models:
Meeting platform and guest apps to test:
Exact proposed models, software versions and kit contents:
Remote colleague joining from:

FOR EACH CHECK, MARK: Works for us / Needs changes / Not tested
Write what happened and who will resolve any issue.

1. EVERY SEAT CAN CONTRIBUTE
Can the remote colleague see the face and hear a normal voice at the far seat?
Does the camera view follow a conversation in a useful way?
What changes when two people speak in turn?
Observation / action / owner:

2. REAL CONTENT IS READABLE
Try a normal spreadsheet, presentation and document at their usual text size.
Can people at the back read them on the room display?
Can the remote colleague read the shared content?
Observation / action / owner:

3. GUESTS CAN JOIN AND SHARE
Use a visitor's actual laptop ports, adapters and usual meeting app.
Try the required Teams, Zoom or Google Meet guest workflow on the exact setup.
Check the steps, licences and permissions needed; do not assume all are equal.
Observation / action / owner:

4. TOUCH AND WHITEBOARD (INTERACTIVE PANELS)
Can the intended users reach the working area comfortably?
Write and annotate as you would in a normal meeting.
Demonstrate how content is shared with remote colleagues, saved and cleared.
Observation / action / owner:

5. THE ROOM CAN BE HANDED OVER
Ask a new user to start, share content, finish and start another meeting.
Agree the room account, updates, restart procedure and support contact.
Confirm safe mounting and installation responsibilities with qualified installers.
Observation / action / owner:

QUOTE CHECK
Exact model codes and quantities:
PC module / controller / microphones / other required equipment:
Standard XBoard V7 India plan: required MT71E OPS, quoted separately:
V7 MTR: confirm its own exact compute, controller and licence package:
Display / mounting / cable routes / network readiness:
Licences, installation, taxes, warranty terms and support scope:
Acceptance tests, unresolved items and handover responsibility:
Requested date and locations (availability must be confirmed):

NEXT STEP
Discuss the observations with your project partner before accepting a quote.
Enquiry: https://namastemeetings.com/#book
Quotation checklist: https://namastemeetings.com/buy-maxhub-india.html#quote-checklist
Product guides: https://namastemeetings.com/maxhub-video-bars.html
               https://namastemeetings.com/interactive-flat-panels-india.html
Existing product issue: https://namastemeetings.com/service-support.html#request

No prices, stock, delivery or service coverage are promised in this checklist.
Use sample content for the demo. Keep account passwords and confidential meeting
material out of any brief you send. Purchases are quoted and billed by partners.